SAAS · EDUCATIONManagement · Automation

Clear every graduating student in days, not weeks.

Bangladesh has 164 universities and 162+ polytechnics, and almost all of them still clear on paper — 8 to 18 departments, 2 to 6 weeks per student. E-Clearance moves the whole chain online: your registrar watches every approval land in real time, and students clear without setting foot on campus.

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326+

BD Institutions

2–6 wks → 5 days

Process Time

100%

Paperless

Built for the clearance rules Bangladeshi institutions actually run

BTEB-aligned workflowsUGC-affiliated universitiesQR-verified certificatesbKash · Nagad · cardBangla & English

The problem we solve

Paper clearance costs the institution more than it costs the student

8–18

departments each student clears by hand

Every one is a separate queue, a separate signature and a separate trip across campus.

2–6 weeks

to clear a single graduating student

Job offers lapse, visa windows close and scholarship deadlines pass while the file moves.

200+ km

travelled repeatedly by students outside the city

For a form an officer can approve in ten seconds, if they are at their desk that day.

No trail

behind a paper clearance certificate

Disputes cannot be settled, and a photocopied signature passes as genuine.

Before and after

The same six questions, answered by each system

Manual clearance

With E-Clearance

Time to clear one student

2–6 weeks

3–5 days

Offices a student visits

8–18, in person

None

Where a delay becomes visible

Only when the student asks

Live on the registrar dashboard

Proof a certificate is genuine

A signature that can be photocopied

QR code resolved against the record

Record of who approved what

A paper file, if it can be found

Timestamped against every action

Cost of a lost form

The student restarts the chain

Nothing to lose — nothing is on paper

Platform capabilities

Everything the clearance chain needs, and nothing it does not

See the full capability list

Automated approval workflow

Each approval releases the next automatically, and an officer who has not acted is escalated on a schedule you set. Eight to eighteen departments clear without a single physical visit.

Due tracking and payment

Every department's outstanding amount lands on one screen. Students settle it by bKash, Nagad or card, and the owning department is notified the moment it clears.

Instant certificate generation

Final approval writes a signed certificate in under two seconds, carrying a QR code that resolves back to the record it was generated from.

Role-based access control

Super admin, institution admin, department officer and student each resolve to a scoped view. An officer sees their own queue and nothing else.

Configurable per institution

Departments, approval order, fee types and certificate templates are set at configuration time. BTEB and private-university rules differ; both are expressed without code.

Reports and audit trail

Live dashboards show where each cohort has stalled, and every action is timestamped against the officer who took it — which is what ends a dispute.

Implementation

Configured, migrated, trained and live in two weeks

Days 1–3

Configuration

We set up your departments, approval sequence, fee types and certificate template against the rules you already run.

Days 4–7

Data migration

Student records, department officers and outstanding dues are imported and reconciled against your registry.

Days 8–11

Training and pilot

Officers are trained on their own queue, and one department cohort runs end to end before the intake opens.

Days 12–14

Go live

The full intake opens with our team on standby through your first complete clearance cycle.

Inside the product

One system. Three views, scoped to the person using it.

REGISTRAR · INSTITUTION ADMIN

Every student, every department, one screen.

The registrar sees the entire clearance pipeline as it moves — who is pending, which department is holding an approval and which certificates are ready to issue. No phone calls, no ledger, no walking to Finance to ask.

01Filter the full intake by department, session, shift or clearance status

02Pinpoint the exact department blocking any individual student

03Issue verified certificates the moment the last approval lands

E-Clearance registrar dashboard showing the institution-wide student clearance list

Return on investment

What this returns to your institution

Graduating students per year4,000

50020,000

Departments in the clearance chain12

424

Assumes 12 minutes of manual handling per student per department, of which 10 are eliminated, at ৳350 per administrative hour and 9 days returned to each graduating student.

8,000 hrs

Staff hours recovered each cycle

৳28.0 lakh

Administrative cost avoided

36,000 days

Student days returned

48,000

Paper forms removed from the process

Institutions we serve

Configured for how your institution is actually governed

Public universities

UGC-governed faculties with multi-campus registries and long departmental sign-off chains.

Private universities

Trimester intakes and rolling graduations, with clearance rules that differ per programme.

BTEB polytechnics

Board-aligned diploma workflows across shifts, groups and technology departments.

National University colleges

Affiliated-college registries clearing large cohorts against a central board calendar.

Medical and nursing institutes

Hostel, laboratory and clinical-placement clearances alongside academic sign-off.

Madrasah and specialised institutes

Custom department sets and certificate templates for non-standard governance.

Why E-Clearance

Measured against the two alternatives you are weighing

Manual process

Generic ERP module

E-Clearance

Time to clear one student

2–6 weeks

Days to weeks, depending on configuration

3–5 days

Clearance workflow

Fixed by local convention

Adapted from a generic approval engine

Purpose-built for clearance

BTEB vs university rule differences

Handled by hand, case by case

Usually custom development

Configured at setup, no code

Certificate verification

A signature on paper

Varies by module

QR-verified against the record

Student payment of dues

In person, at each office

Typically a separate finance module

bKash, Nagad and card, inside the flow

Audit trail

A paper file, if it is found

Present in the core ledger

Timestamped per approval action

Time to go live

Already in place

Part of a wider ERP rollout

Two weeks

Scope of commitment

Staff time, absorbed

Priced and adopted with the suite

One module, adopted on its own

Case study

Fourteen departments, 4,800 students, four days

LIVE DEPLOYMENTBTEB-affiliated polytechnic · 4,800 students

“What used to consume our entire admin team for two months now completes in four days. Our staff finally have time for actual academic work — not paper chasing.”

Chief Instructor, Computer Department

Chattogram Polytechnic Institute

8 wks → 4 days

Clearance cycle

14 depts

Fully digital

4,800+

Students cleared

4,800 graduating students had been visiting 14 departments across three buildings, at six to eight weeks a cycle, with certificate fraud by photocopied signature an unresolved problem. Every department now approves digitally, staff overtime has gone, and students in remote districts clear without visiting campus.

E-Clearance dashboard on desktop and mobile

FAQ

Questions about E-Clearance

Most institutions are fully live within 2 weeks. We handle setup, staff training and data migration as part of onboarding. BTEB-affiliated institutions with standardised workflows go live faster.

Question not answered here? Speak with the implementation team

Ready to end paper-based clearance?

Thirty minutes, walked through your own clearance workflow, with a costed plan back within two working days.

Book a walkthrough Request a written proposal

Live in 2 weeks

Setup & training included

QR-verified certificates